Frequently Asked Questions About Application Forms For Corporate Account Registration

General Questions

1.  What is the validity period of the company certificate?

• Answer: The company certificate must not be older than 6 months. For foreign juristic persons, the document must be certified by the notary public.

2. If I fill in the forms by hand and need to correct some mistakes or change some details, how can I do it?

• Answer: If you need to change some details in the forms, please cross out the ones you want to change and write down the correct details. An authorized committee or director must also sign to certify at every correction or amendment point. Please do not use a correction pen or white-out.

3. Does the authorized committee have to sign on every page if an additional document has multiple pages?

• Answer: Yes. Every page must be signed by the authorized committee using the same signature that appeared on the authorization document (or by an attorney authorized by the committees to certify the document). The document will not be accepted if all pages are not signed.

C-01 Form

1. Do I need to submit only a copy of the ID card of the company director or of all directors or the committees who sign the application form, or only of the authorized persons?

• Answer: Please submit a copy of the ID card of every committee or director authorized to sign the application form.

2. In the field where I need to clarify the type of business, can I fill in as a limited company only?

• Answer: No. An applicant is required to give the company’s details thoroughly and clearly. For example, if your company is in a trade industry, you need to specify the type of products and services you provide.

3. Regarding the use of other exchanges, does it refer to the services that have been used by an individual or as a juristic person?

• Answer: Applicants need to clarify the details of other exchange(s) that they have used, if any, as a juristic person with all details of such exchanges and services.

4. Can I fill out only the endorser's name in the directors’ name list?

• Answer: The company directors' name list must be filled per the company certificate.

5. Whose email address should I use for a corporate account registration?

• Answer: The email address used for your corporate account should be your company’s email address. We advise that you consider it carefully as well as the access to the account. Please keep in mind that the email address will be linked to your company’s account which contains confidential information, including financial assets and information, financial transactions and confirmation, and more.

6. What is the condition of the list of authorization?

• Answer: It is the condition of authorization that is specified in the company certificate. 

7.  Who is the authorized person who can perform transactions and manage trading activities on the account?

• Answer: An authorized person for performing transactions and orders is the person who is authorized or granted access and authority to represent their company to manage the company’s account. The authorized person can, therefore, perform activities on the account including, but not limited to, creating transactions, creating buy and sell orders, transfers, and confirmations with the approval following the “Power of Attorney (C-03)” document and the “Company meeting resolution”.

8.  Can we have more than one end beneficiary or ultimate beneficial owner?

• Answer: If there is more than one shareholder who holds 25% or more shares, you can fill in the details of those shareholders as end beneficiaries.

9.  Who is the beneficiary or ultimate beneficial owner?

• Answer: The beneficiary or an ultimate beneficial owner is the person who actually owns the account and truly has the right and power to control/manage all activities on the account, and is ultimately beneficial from the profits gained from the investments.

10. What are the objectives of account opening and doing transactions?

• Answer: The objectives of account opening are the purpose(s) for a corporate customer to open a digital asset trading account with Bitkub Exchange. You must clearly specify them.

11.  What should I do in case the company does not have any shareholders who hold more than 25% of shares?

• Answer: If your company does not have any major shareholders who own more than 25% of shares, please specify every person with controlling power or senior management, director, and authorized signatory who can make decisions for the company such as the CEO, committee, or other authorized individuals, etc.

12.  Whose signatures need to be on the signature card?

• Answer: Directors who have the authority according to the affidavit, the authorized person, and the last attorney need to sign 1 field per 1 person and each person needs to sign on both lines with the same signature. For foreigners, the signature must match with the one on their passports.

13.  Email and contact information descriptions
    13.1 Registered email
    An email address that will be bound to an account and used to access the system for making transactions and buy/sell orders.
    13.2 Email for receiving documents 
    An email address that will be used for communicating with Bitkub Exchange regarding the application documents and processes of registering a corporate account.
    13.3 Registered phone number
    A phone number that will be used to install and receive the OTP and/or 2FA for your corporate account. This number must not be linked or have been used with any other account on the Bitkub system before.
    13.4 Contact phone number
    A phone number that will be used for communicating with Bitkub Exchange during the account registration.

C-03 Form

1.  If the authority to manage the account will be granted to a person who is already a company director who can sign the documents and so on, do I still have to fill out the power of attorney (C-03) form?

• Answer: Yes. The meeting’s resolution document stating the agreement of the committees and the company’s management to open an account with Bitkub Online Co., Ltd. must be submitted together with the C-03 form.

FATCA Form

1. Do I have to fill out the FATCA form even if I’m not a U.S. juristic person?

• Answer: Yes. You must fill in the FATCA form even though you are not a U.S. juristic person, and provide the details truthfully.

Document: Copy of a Board of Directors’ meeting resolution to open an account with Bitkub Online Co., Ltd. with an authorized signature and a company’s stamp (if any)

1. What details are required for a copy of the Board of Directors' meeting resolution to open an account with Bitkub Online Co., Ltd.?

• Answer: The copy of the Board of Directors' meeting resolution must contain at least the following details:
  • A request to open an account with Bitkub Online Co., Ltd.
  • Objectives of account registration
  • Name of the authorized person to perform transactions and send digital assets trading orders

Document: A copy of the company's financial statements for the past year. If the company has been founded for more than 2 years, please provide the financial statements for the past two years.

1. Do I need to sign on every page?

• Answer: Yes, you need to sign on every page that is related to auditors' opinions.

2. If the company has been recently founded and has no documents that meet the specified periods (such as the bank statement for the past less than 1 year), can I open a corporate account in this case?

• Answer: You can submit the company's bank statement for the past 6 months in case a copy of the company's financial statement is unavailable. However, please note that Bitkub Online Co., Ltd. reserves the right to consider the approval of applications that do not meet the conditions on a case-by-case basis.

Thank you for your interest and for choosing Bitkub Exchange.